More and more businesses are hosting events as a marketing strategy to get closer to their customers and to reach a broader audience. And technology is enabling large corporations, small businesses or even individuals to set up events easier, safer and cheaper than before.
WordPress is by far the most popular online platform used for publishing an event website and it’s easy to understand why. WordPress is free, intuitive and it generates beautiful website pages with thousands of options for features and functionalities.
One feature guaranteed you’ll need if you’re hosting a WordPress event registration website, is, of course, an event registration form. Luckily, WordPress has all sorts of plugins for that, which are basically apps you can easily add on and integrate them within your page.
There are more than 450 plugins under “event registration” category on WordPress directory, so how do you know which one will work best for your project? No need to panic or just choose one randomly. Let’s go over the basics and then go over a ranking of the best event registration plugins available on WordPress, so you don’t waste time examining each of them. You’re welcome.
What is an event registration and why do I need it?
Event registration is the process for guests to formally accept or request attendance to an event. Attendees usually fill out a form providing key information such as, name, contact, business title, preferences or whatever detail organizers need to gather to better know their audience.
If you’re throwing a party at your house, wouldn’t you want to know exactly who’s coming? As a host, you would want to plan your party accordingly and delight your guests. Maybe you wouldn’t mind walk-in guests showing up, the more the merrier, right? But knowing in advance who your guests are, will help you throw a memorable party AND keep its costs within budget.
This same reasoning can be applied to your business event. And you can add your event registration form right onto a page of your WordPress website. Online event registrations that follow best practices are much more attractive and convenient, increasing not only your headcount but your productivity as well. The automation of the event registration workflow is a win-win situation for everyone!
The 12 Best Event Registration Form Plugins on WordPress Right Now
You can maximize the power of WordPress publishing services by adding plugins. But in order to guarantee your ROI and get great results, choosing the right form builder plugin is critical to boosting your event registrations.
Searching for plugins on WordPress is simple: click on “Plugins” on the main page and then type in on the search field the feature or functionality desired. WordPress will then present you all plugins from its directory with the keywords that you’ve typed.
We have analyzed all event registration plugins available on WordPress right now to rank the best for you. We have tallied them according to critical attributes that should be offered by an event registration form plugin, not just the number of downloads or reviews.
The best registration form plugins have high usability, customization, integration, and most of all, automation.
Equally important, how frequently the event registration plugin is updated and maintained, and if it offers speedy tech support. Below is our ultimate list of best event registration plugins ranked:
Yes, we begin by tooting our own horn simply because we are very proud of our tool. MightyForms was developed in order to provide solutions that we couldn’t find in other form builders. MightyForms is all about giving you the power to create incredibly versatile and beautiful forms that function how you need them to.
MightyForms is a form builder specialized in workflow automation and lead generation. It has a flexible and easy-to-use interface and features to create personalized online forms from scratch, from a PDF form, or from a template.
It is the perfect solution for building a flexible registration form for your event because it integrates smoothly with your WordPress page. Simply select to add a block on your WordPress event registration page and drag and drop the fields you need to include them in your form. Here are MightyForms highlighted qualities:
- Unlimited fields, and submissions, FREE of charge
- Completely automated workflow, from beginning to lead generation
- Responsive forms on any device (desktop, tablet or mobile)
- Drag and drop editor facilitates repositioning and resizing of any field
- Variety of customizable templates available by industry or by purpose
- Real-time Data Capture feature keeps track of all submissions, even abandoned forms
- Seamless Google integrations (i.e. Google Calendar, Maps, Tag Manager and Analytics)
- Customizable automatic responder, like success messages after submission
- Easy replication of forms for multiple or recurring events
2. Events Manager
The Events Manager plugin ranks high on this list because it’s been around for quite some time, being now on its fifth version. As the name suggests, Events Manager is completely focused on event managing only, whereas other plugins can be used for other purposes, such as CRM and sales lead generating tools. But being limited at just event management places this plugin among the most comprehensive tools for event planners juggling between projects.
Their main feature is booking management flexibility for all types of events, like single day, recurring or long (multi-day) events. The Events Manager basic version will allow you to quickly set up an event registration page, guiding you on what’s essential if you’re not a professional event planner. But their pro version allows for advanced setups like payment options and multiple bookings.
If even more features and functionalities are needed, Events Manager allows for advanced usage, but it requires users to have HTML knowledge, like adding conditional placeholders. The Events Manager also offers thorough documentation and tutorial for support.
The RegistrationMagic is a form builder for user login registration in general. This plugin focuses on login set up, especially for control of tracking submissions. RegistrationMagic allows users to monitor incoming form submissions and activities, like payment, from its dashboard.
There is also a complete User Management module integrated within the RegistrationMagic plugin, working as the central hub for registrations within WordPress. That comes in handy if you need to approve registrants, helping you build a simple or complex registration approval system.
If your event has limited seats, RegistrationMagic helps you control registrations spots. It allows you to automate a booking time window or to limit the number of bookings per person.
4. Event Espresso 4 Decaf
Event Espresso is another all-around event manager plugin, from registration form submissions to tickets sale. This plugin allows users to quickly create events within the WordPress admin area, heavily focused on ticketing and payment collection, using PayPal Express Checkout.
Their free version includes basic event management to help you sell tickets, including automated confirmation emails and registrant data export. But there’s an Event Espresso premium version available for additional features like adding a calendar, including another payment gateway, option for manual registration and transaction reporting.
5. Ticket Tailor
The Ticket Tailor WordPress plugin allows you to embed event registrations seamlessly within your event page focused on ticket sales. It is a paid plugin that offers comprehensive features to manage event registration and payment collection via PayPal, Stripe or direct payment.
Ticket Tailor offers registration forms that can be edited and customized to help you create multiple ticket types for your events. This plugin stands out for those looking for an e-ticket management tool, easily adding barcodes and QR codes to your e-tickets, along with a barcode scanning entry system for quick event entry.
If you’re tracking sales and promotion, the Ticket Tailor plugin allows you to trace back links that led people to find your WordPress event registration page. It is also possible to include discount codes within your registration form.
6. Modern Events Calendar Lite
The main feature of Modern Events Calendar Lite is to allow users to easily display event calendars on their WordPress event pages, free of charge. It promises the latest trend on design methods and technology to generate attractive calendars with an advanced booking system.
The Modern Events Calendar plugin creates customizable calendars for single or recurring events. Even if you had used a different WordPress plugin before, Modern Events Calendar allows you to transfer your current content to their software with smooth migration.
You can easily manage registration for single, multiple-day or recurring events, along with a responsive mobile version when using this WordPress plugin. However, the form builder part of this plugin is available on its Modern Events Calendar Pro version, besides Google integrations, payment systems, and many other add-ons.
7. Event Registration Calendar by vCita
Another WordPress plugin heavily focused on event calendars, Event Registration Calendar by vCita promises to increase your bookings. Designed to empower users to simplify scheduling and to easily connect with registrants, within a few minutes setup.
This is a paid WordPress plugin, but Event Registration Calendar by vCita offers a 14-day free trial so you can experiment with it before deciding if it is the right tool for your project. This plugin is definitely helpful for private instructors hosting courses and class types of events because it allows you to better manage your calendar availability by blocking out slots you’ve already booked.
It offers basic event registration workflow, like the display of services offered so attendees can choose from, book appointments, collect payments, send automated notifications and reminders, all in a customizable booking page. The Event Registration Calendar by vCita is mobile-friendly that helps calendar management with clients on-the-go.
8. Registrations for the Events Calendar
This WordPress event registration plugin is a complement to its parent plugin, the Events Calendar, both free of charge. Registrations for the Events Calendar is dedicated, as its name suggests, to the crucial part of every event, the registration process.
Registrations for the Events Calendar offers registration forms for all kinds of needs, from a single meetup to a multiple-day event. This plugin provides flexibility to help you manage RSVPs, venue bookings, webinar sign-ups, club registration, among other possibilities.
Besides customizable forms, Registrations for the Events Calendar offers an option to keep your registration form initially hidden in your WordPress event registration page, so it looks uncluttered. Attendees can also unregister, using a link provided to cancel registration anytime.
9. Quick Event Manager
Quick Event Manager presents itself as an event creator, mainly focused on the presentation of the essential information in a standard event page, with a built-in event registration form. The name of this plugin hints its purpose: it is a tool that enables quickly generation of an event registration page using their pre-formatted layout.
The straightforward approach of Quick Event Manager certainly helps those looking for a quick solution, where all events created are listed in shortcode. Although you can edit and somehow customize your event registration page, it is limited to two blocks (one for event list, another for event calendar), but you can’t add more fields or style events individually.
This WordPress plugin is designed to provide basic and standard event registration on the go. If you don’t need or don’t want to personalize your event registration page, then Quick Event Manager will get you covered with an event calendar, registration form, and payment acceptance.
10. WP Event Manager
Another all-around event management tool, WP Event Manager is a WordPress plugin that provides lightweight and scalable event registration management. The events will be listed in shortcode and it allows for easy setup and customization.
WP Event Manager features fully responsive forms and fully compatible with almost any WordPress theme, and offers cross-browser support (Opera, Firefox, Chrome, and Safari), besides being mobile-friendly. As add-ons options, you can enable additional functionalities, like Google integration, Bookmarks or a carousel-style presentation of events listings.
The WP Event Manager stands out with multilingual translation, offering international event registration and support in more than 40 languages, and developer options to translate it and add to other languages not currently supported.
11. WooCommerce Event Manager
This WordPress plugin is an event registration extension to WooCommerce, the open-source e-commerce for WordPress. It actually uses WooCommerce popular payment getaway for event ticket sales.
The free version of WooCommerce Event Manager offers basic responsive and SEO friendly event registration forms with cross-browser support (Opera, Firefox, Chrome, and Safari), compatible with any WordPress theme. But if you need to customize your event registration form and set up automatic confirmation messages, then you’ll need the Pro version of this plugin.
WooCommerce Event Manager can be used alone, but it was designed to complement WooCommerce users, so they can sell event tickets, along with product sales. However, WooCommerce support allows products and tickets to be sold and managed separately.
12. Event Management Tickets Booking by Event Monster
This free event management WordPress plugin offers beautiful event pages with an easy interface. Event Monster is designed to support all elements of an event organization, from booking to registrations, payment systems to notifications.
Event Monster WordPress plugin allows users to create and manage single or multiple events from an admin dashboard. Every layout can be fully customized and personalized, even allowing for a Custom CSS in order to apply your own design.
With this plugin, the event registration process can be done onsite or it can be directed to a third party website registration. Event Monster allows users to focus on whatever part of the event registration process they feel is more important, by allowing others to be automated.
Why create an Event Registration Page in WordPress
If you’re already familiar with WordPress, or even maybe an avid user, then you know that you can get a lot of impact with this platform. If you’re a new user, you’re about to become an enthusiast, because WordPress is a very user-friendly publishing tool that delivers professional and agency-like design quality to anything web-based. And it’s free too! Although there is a premium option if you need access to more refined features.
WordPress first came out as a blog-publishing system in 2003, revolutionizing the way people created and published content online. Before WordPress, if you wanted to publish something on the web, you had to know computer language like HTML or hire someone to do it for you.
Since then, WordPress has evolved into an open-source content management system, used by 60.8% of all websites currently online. WordPress supports not only personal blogs now, but also other types of web content like mailing lists, forums, media galleries, membership sites, online stores, and our case in point: event registration websites.
Benefits of hosting your event registration page with WordPress
There are many options out there that can be used to host an event registration website, even a Facebook page might do. Sure, there are other alternatives too when it comes to website builders. But over the past decade, WordPress has proven to be a robust platform loved by millions of content creators worldwide.
Check out these advantages that makes WordPress such a popular choice among users hosting event registration pages:
Great variety of themes, or layouts, all customizable;
No need to know computer language, coding skills or programming;
User-friendly and easy to navigate;
Thousands of plugins to add features and functionalities;
Search Engine Optimization ready;
Update or edit your site anywhere, even from your mobile phone;
Monetize your event registration website if you want, by allowing ads;
Create an online store to sell goodies or tickets;
Seamlessly add an image gallery or a promotional video for your event;
Ultimate social media integration;
Highly secure platform against hacking;
Effortlessly duplicate page for recurring or multiple day events;
No third parties involved nor middleman, you’re in control;
Collect payment online directly;
Get a responsive mobile version of a registration form without a hitch;
What are WordPress Plugins?
WordPress plugins are software apps integrated within the main software that allows users to add any kind of functionality needed, just like a menu on your apps store on your cell phone. There are over 54,000 free plugins available on WordPress.org directory.
First, you select among different themes (or layouts) to create the basic page for your event registration website when using WordPress. You can style it as you want to make it look like your own, like adding your logo for instance and make it as attractive as you want.
Then, in order to create specific elements, you select a WordPress plugin, so you can customize functions and features. You can add to your main page a chat space, a survey, a voting poll, and many other business-enhancing features.
For an event registration site, you’ll absolutely need a form builder plugin to create, customize and insert a responsive registration form. There are many alternatives with different options, so we’ll help you choose one ahead according to your needs.
Creating your WordPress event registration page
As promised, online event registration set up can be uncomplicated, effective and who knows, it might be fun to play the web designer role and let your creative juices flowing! Using WordPress for this purpose is surprisingly easy and you’ll have a beautiful event registration page running in no time.
You’ll first need to access WordPress.org and then click on “Get WordPress” button at the top-right corner to download the software if you haven’t had it installed yet on your computer, or choose the WordPress app from your app store in your smartphone. The installation process is simple and it will take less than 5 minutes. You’ll also need a login account, if you don’t have one, then you’re good to go.
Browse through the themes options and choose one that best captures the context of your event. You’ll really want to make a good impression at first glance and avoid mixed messages, so choose a fancy theme for a fancy event, a formal theme for a formal event, and so on. Ideally, your WordPress event registration website will work as a little peak or an insight into your actual event.
How to set up a WordPress Event Registration Page
Now that you have WordPress.org installed in your device and have logged on, it’s showtime, baby! WordPress is very intuitive but if this is your first time around, let’s walk through each step of having your event registration page set up:
1) Choose a hosting provider
Any website needs a hosting service and if you never subscribed to one, there are thousands of options, offers, and costs. WordPress does recommend a few that work well with their platform here, and one option even offers a free domain name.
Since we’re talking about a single event registration page with no other complex ramifications, then no need to go fancy. A simple and reliable web host that provides basic support would be fine.
2) Select a theme
As mentioned before, the beauty of WordPress is its theme selection. There are options for different occasions and purposes, all customizable. You may even choose one recommended specifically for events or adapt from another category by adding event management plugins.
Your event – your vision, but there are a few things to keep in mind. Do check if the chosen theme has had recent updates by its creator since it’s best to avoid a rarely updated layout so you dodge any system glitches in the future. Its ratings and reviews should give you enough clues, do check them out.
Also, choose a theme that supports a mobile-friendly design, since the mobile traffic is almost surpassing desktop access. Most of the people interested will most likely visit your event registration page on their smartphones.
3) Customize your theme
This is when you edit your WordPress event registration page theme with information about your event. Lay out key information in order of importance (what, when, where, who) and preview it for clarity (and double-check for spelling).
Add your own images or use free domain pictures that might relate to your event and add a profile picture of your speaker. Play around with colors and fonts to set the tone of your event.
4) Add a WordPress event registration form plugin
Now that you’ve given information about the event, it’s time to get information back from interested people. Sure, it’s nice to provide an email or phone number for people to contact you about the event, but a registration form will help you get the right information in a standardized manner.
Besides, people tend to accept an offer when signing up for something that is handy, easy and transparent. All you need to do next is to select to add a block and choose an event registration form from the list of WordPress plugin directory to start building an easy to fill-out event registration form. See the ranking of the best event registration form plugins right ahead.
5) Go live
By now, you have selected a theme, edited out information and added a responsive event registration form, so you’re good to go! Click on Preview to see exactly how your event registration page will look like to visitors. Check everything twice and then hit the Publish button.
With your WordPress Event Registration Page now live, you should test out all its functionalities from different devices (computers, tablets, and smartphones) to see if everything is working properly.
If you want or need to have anything changed, don’t worry, WordPress allows you to edit anything, anytime. Also, if you want to go live on a specific date, you may schedule it to do so.
Building Forms on WordPress with MightyForms Plugin
Now that you’ve had an overview of the best WordPress event registration plugins available, we invite you to try MightyForms plugin and experiment for yourself. Once you have created an appealing WordPress event registration main page, it is time to add the registration form into it so interested people can sign up for your event. In order to include this functionality into your event registration page, simply choose the MightyForms Plugin, available for free, right out of the WordPress plugin directory.
As we’ve described earlier, MightyForms is a form builder specialized in workflow automation and lead generation. It has a flexible and easy-to-use interface and features to create personalized online forms from scratch, from a PDF form, or a template.
And when it comes to editing, you’re in full control because MightyForms plugin lets you resize and reposition any field, select fonts, colors, grid widths, and much more. After the basic structure is chosen, you may customize it with your logo, company colors, add other features, so play around with it to see which way looks and works better for you. You can then preview it from any device to test its responsiveness and general appearance before deciding to publish it.
Also, MightyForms is a complete package solution for your event registration needs. Instead of adding different plugins for each functionality needed, turning it into a time-consuming task, simply get everything done with MightyForms.
In addition to essential form fields, MightyForms offers contact form builder, feedback form generator, survey creator, Google integrations (including Google Maps, Google Tags Manager, Google Analytics, Google Optimize, etc.), all from the same plugin. And the most powerful premium feature of MightyForms, its Real-time Data Capture so you can track each submission as it’s being filled out by registrants.
How to build your event registration form with MightyForms
Even though we’ve talked about creating a WordPress event registration page and then build an event registration form, alternatively, you may invert the order. Start with the form first, if you wish, directly from the app and then add it to WordPress. You have the freedom to work either way since WordPress and MightyForms are completely integrated.
Let’s explore in-depth now the MightyForms plugin for WordPress:
1. Upload plugin files to the /wp-content/plugins/ directory
2. Activate the plugin through the ‘Plugins’ menu in WordPress
3. In the sidebar menu go to MightyForms page and sign in the application.
4. Now, you can go to submenu (My forms), find there needed form, copy the shortcode and paste on any page or post. Also, you can use the Gutenberg block.
When creating your first form, MightyForms walks you through each step with a quick, real-time guide. Or you can follow the steps from the Knowledge Base articles to create your form from scratch or how to use a template.
Events are a great way to get to know more about your existing customers, but also, to discover a new potential audience. The key to a successful event and a great turnaround is trusting the event registration workflow to the right tool. WordPress is absolutely a great platform to create beautiful event registrations pages and it enables users to go further and automate the whole process with plugins. It is time now to impress your audience and convert visitors into attendees and sales lead!